Up until this time, there are still tons of people who still believe that a secretary’s work is limited to typing, encoding, sorting, scheduling, and other trivial office support for the immediate boss. At present, the role of a secretary has expanded and took on a lot of responsibilities which other people thought they could not possibly do. Thus, some people have opted to hire secretarial services from a serviced office company instead of hiring one for their own. But for those who are still not familiar with other activities secretaries can perform, enlightenment is due for you.
As your business or work prosper over a period of time, you find yourself in a situation where you need to host a product launch, brand presentation, dealer convention, exhibits, and other marketing or promotional activities. The best thing to do is to hire an event planner to do this, but when you have an engaged secretarial functions from a serviced office, there is no need. You can trust that you can delegate this kind of work and implement it successfully with the secretarial service provided.
There is no use for a receptionist when your secretary from a virtual office can perform their task for you. Secretaries are not always busy with encoding, organizing, and checking appointments for you. Therefore, in a serviced office environment, these support staff can answer calls and forward messages, composed and send emails to your customers, answer queries from interested parties, and perform other activities which receptionists are expected to do.
While you have no office assignment for them and phone or online inquiries are as slow as snail mail, you can also ask them to look for prospects to maximize the time you engage with them. When you consider the phone and Internet traffic they have encountered in their years of service, there are probably thousands of phone numbers and email accounts that they can exploit to help you with your business.
The world is very dynamic and globalization is breaking down barriers. Customers and clients are no longer confined to areas nearest to you. Therefore, interacting with different people around the globe has led businessmen to hiring interpreters to help them familiarize their clients or customers and eventually lead to negotiation and sales. Thankfully, there are lots of secretaries in serviced office companies who are multi-lingual. A great savings indeed for you since you won’t be needing an interpreter for a cost.
These people are skilled in multi-tasking; you can trust that secretarial agencies employ secretaries with more advanced skills such as accounting and bookkeeping, managerial, and even legal skills. You can use their skills for a fee of course and be absolved of worries on where to find consultants to attend to details of contracts or ledgers.
Therefore, when you choose to use a serviced office, do not hesitate to engage their secretarial services as well. It is one great source of administrative, sales, and operational support for your work or business.